Alumni Bylaws

© 2019  APK Alumni   

Mission:  

To celebrate the traditions and pride of Apopka High School while furthering the cause and greater good of our alma mater and for the ultimate benefit of the current and future generations of students yet to walk the halls of this great institution.  

  

Vision:  

Recognize that ensuring Apopka High School’s future success requires the vital collaboration of students, teachers, parents, staff and the community which is furthered by the significant engagement of the alumni.  

 

ARTICLE I - NAME AND PURPOSES  

Section 1: Name. The name of the organization shall be the Apopka High School Alumni Association (hereinafter referred to as the “AHSAA”). The AHSAA benefits Apopka High School which is located at 555 W. Martin Street, Apopka, FL 32712. 

 

Section 2: Purpose. The AHSAA is for charitable and educational purposes. The purpose of the AHSAA is to promote the overall benefit of Apopka High School through fundraising and charitable contribution efforts.  

 

ARTICLE II – MEMBERSHIP/AUTHORITY AND DUTIES OF OFFICERS  

Section 1: Eligibility for Membership. Membership shall consist of the Board of Directors and general members. Membership is open to individuals through annual membership dues and entities that have made a charitable contribution and/or in-kind donation to the AHSAA. 

  

Section 1: Board of Directors and Officers. Eleven board members will serve a term of two (2) years from the effective date they are appointed.  They will be selected by a nominating committee established by the Chairman.   

 

The officers of the AHSAA shall consist of a Chairman, a Vice Chairman, a Secretary, and a Treasurer, and such other officers as the Board of Directors may designate. Any two (2) or more offices may be held by the same person, except the offices of Chairman and Treasurer.  All board members must be an alumnus of Apopka High School. 

 

Section 3: Appointment of Officers; Terms of Office. The officers of the AHSAA shall be elected by the Board of Directors and consisting of Board Members at regular meetings of the Board, or, in the case of vacancies, as soon thereafter as convenient. New board member or officer positions may be created and filled at any meeting of the Board of Directors. Terms of office may be established by the Board of Directors, but shall not exceed two (2) years. Officers shall hold office until a successor is duly elected and qualified. Officers shall be eligible for reappointment. When a replacement is appointed it will be for the remainder of the exiting member’s term. 

 

Section 4: Resignation. Resignations are effective upon receipt by the Secretary of the Board of a written notification.  Vacancies shall be filled per Article II Section 3. 

  

Section 5: Removal. An officer or Board Member may be removed by the Board of Directors at a meeting, or by action in writing.  Officers or Board Members who miss two (2) consecutive meetings will automatically receive a notice from the Secretary.  Officers or Board Members who miss three (3) consecutive meetings without a written explanation will be automatically removed from the board, whenever in the Board’s judgment the best interests of the Foundation will be served thereby. Any such removal shall be without prejudice to the contract rights, if any, of the person so removed. Vacancies shall be filled per Article II Section 3. 

 

 

Section 6: Regular Meetings. The Board shall hold a minimum of four (4) regular meetings per calendar year. Meetings shall be at such dates, times and places as determined by the Board.  

 

Section 7: Special Meetings. Meetings shall be at such dates, times and places as the Board shall determine.  

 

Section 8: Notice. Meetings may be called by the Chairman or at the request of any two (2) Board members by notice emailed, texted, or telephoned to each member of the Board not less than seven (7) days before such meeting.  

 

Section 9: Quorum. A quorum shall consist of a majority (6) Board Members attending in person or through teleconferencing. All decisions will be by majority vote of those present at a meeting at which a quorum is present. If less than a majority of the directors is present at said meeting, a majority of the directors present may adjourn the meeting on occasion without further notice.  

 

Section 10: Action without a Meeting. Any action required or permitted to be taken at a meeting of the Board of Directors (including amendment of these Bylaws) or of any committee may be taken without a meeting if all the members of the Board or committee consent in writing to taking the action without a meeting and to approving the specific action. Such consents shall have the same force and effect as a unanimous vote of the Board or of the committee as the case may be.  

 

Section 11: Participation in Meeting by Conference Telephone. Members of the Board may participate in a meeting through use of conference telephone or similar communication equipment, so long as members participating in such meeting can hear one another.  

 

Section 12: Chairman. The Chairman shall be a director of the AHSAA and will preside at all meetings of the AHSAA, AHSAA Board of Directors meetings, serve as the official representative of the AHSAA, and retain all official records of the AHSAA. The Chairman shall perform all duties attendant to that office, subject, however, to the control of the Board of Directors, and shall perform such other duties as on occasion shall be assigned by the Board of Directors.  

Section 13: Vice Chairman. The Vice Chairman shall be a director of the AHSAA and will preside at meetings of the Board of Directors in the absence of or request of the Chairman. The Vice Chairman shall perform other duties as requested and assigned by the Chairman, subject to the control of the Board of Directors.  

 

Section 14: Secretary. The Secretary shall be a director of the AHSAA and shall keep the minutes of all meetings of the Board of Directors and the AHSAA in the books proper for that purpose. The Secretary shall perform other duties as may be delegated and prepare all written communications as directed by the AHSAA and/or Board of Directors.  

 

Section 15: Treasurer. The Treasurer shall oversee the funds of the AHSAA; shall keep a full and accurate account of receipts and expenditures; and shall make disbursements in accordance with the approved budget, as authorized by the AHSAA Board of Directors. The Treasurer shall report to the Board of Directors at each regular meeting on the status of the AHSAA’s finances. The Treasurer shall work closely with the Orange County Public Schools Foundation to ascertain that appropriate procedures are being followed in the financial affairs of the Foundation, and shall perform such other duties as occasionally may be assigned by the Board of Directors. All expenditures will be signed off by two (2) Officers. 

 

ARTICLE III - VOTING  

Section 1: Voting. Each Board member shall be entitled to one vote on each matter submitted to the vote of the Board. A member may vote in person or by written proxy executed by the member. A valid written proxy must conform exactly to the language of the issue presented to the Board for vote. Members may be allowed to vote by electronic means.  

 

ARTICLE IV - FINANCIAL ADMINISTRATION  

Section 1: Fiscal Year. The fiscal year of the AHSAA shall be August 1st through July 31st  but may be changed by resolution of the Board of Directors.  

 

Section 2: Checks, Drafts, Etc. All checks, orders for the payment of money, bills of lading, obligations, and bills of exchange, shall be signed or endorsed by such officer or officers or agent or agents of the Foundation and in such manner as shall from time to time be determined by resolution of the Board of Directors or of any committee to which such authority has been delegated by the Board.  

 

Section 3: Deposits and Accounts. All check contributions to the AHSAA shall be written to Apopka High School Alumni. All contributions to the AHSAA shall be tax deductible pursuant to Section 501(c)(3) of the Internal Revenue Code. All AHSAAs shall be deposited with the Orange County Public School Foundation. 

  

Section 4: Minimum Account Balance. The Foundation shall leave a sufficient amount in the treasury at the end of each fiscal year to cover any initial AHSAA expenditures for the next fiscal year.  

 

ARTICLE V - AMENDMENT OF BYLAWS  

Section 1: Amendment. These Bylaws may be amended by a majority vote of the Board of Directors, provided prior notice is given of the proposed amendment in the notice of the meeting at which such action is taken, or provided all members of the Board waive such notice, or by unanimous consent in writing without a .  

 

CERTIFICATION  

These Bylaws were approved at a meeting of the Board of Directors by a two-thirds majority vote.